Privacy and Cookies Policy

Your privacy and security is important to us

Part 1: Personal information and privacy


1. Introduction

1.1 We are committed to safeguarding the privacy of our website visitors; this policy sets out how we will treat your personal information.

1.2 By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.


2. Collecting personal information

2.1 We may collect, store and use the following kinds of personal information:

  1. information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);
  2. information that you provide to us when registering with our website (including your email address);
  3. information that you provide when completing your profile on our website (including your name, address, phone number, company name, company address, company email, company phone number and profile picture);
  4. information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including personal documents, files, informational content, and the meta data associated with the content);
  5. information that you post to our website for publication on the internet (including your name, company name, your profile picture and your contact details);
  6. information contained in or relating to any communications that you send to us or send through our website (including the communication content and meta data associated with the communication);
  7. any other personal information that you choose to send to us;

2.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with the terms of this policy.


3. Using your personal information

3.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

3.2 We may use your personal information to:

  1. administer our website and business
  2. personalise our website for you
  3. enable your use of the software service available on our website
  4. send you non-marketing commercial communications
  5. send you email notifications that you have specifically requested
  6. send you marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications)
  7. provide third parties with statistical information about our users
  8. deal with enquiries and complaints made by or about you relating to our website
  9. keep our website secure and prevent fraud
  10. verify compliance with the terms and conditions governing the use of our website (including monitoring messages sent through our website messaging service)

3.3 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.

3.4 Your account settings can be used to limit the publication of your information on our website

3.5 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.

3.6 As part of using the FileInvite application you can optionally link your Google Drive account using our Google Drive integration. Using this integration is not compulsory but does provide additional functionality by syncing the files in your FileInvite account with your Google Drive account. By authorizing FileInvite to access your Google Drive you are allowing us to do the following in order to synchronize your files:

  1. Read the contents of your Google Drive
  2. Create folders in your Google Drive
  3. Save files to your Google Drive
  4. Delete Files from your Google Drive
  5. Delete Folders from your Google Drive

4. Disclosing personal information

4.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.

4.2 We may disclose your personal information:

  1. to the extent that we are required to do so by law;
  2. in connection with any ongoing or prospective legal proceedings;
  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
  4. to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
  5. to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

4.3 Except as provided in this policy, we will not provide your personal information to third parties.


5. International data transfers

5.1 Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.

5.2 Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.

5.3 You expressly agree to the transfers of personal information described in this Section 5.


6. Retaining personal information

6.1 This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

6.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3 Notwithstanding the other provisions of this Section 6, we will retain documents (including electronic documents) containing personal data:

  1. to the extent that we are required to do so by law;
  2. if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

7. Security of your personal information

7.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

7.2 We will store all the personal information you provide on our secure password and firewall-protected servers.

7.3 All data entered through our website will be protected by encryption technology.

7.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

7.5 You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).


8. Amendments

8.1 We may update this policy from time to time by publishing a new version on our website.

8.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

8.3 We may notify you of changes to this policy by email or through the login area on our website.


9. Your rights

9.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

  1. the payment of a fee (currently fixed at USD $50); and
  2. the supply of appropriate evidence of your identity.

9.2 We may withhold personal information that you request to the extent permitted by law.

9.3 You may instruct us at any time not to process your personal information for marketing purposes.

9.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.


10. Third party websites

10.1 Our website includes hyperlinks to, code snippets from, and details of, third party websites.

10.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.


11. Updating information

11.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.


Part 2: Cookies

1. About cookies

1.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

1.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

1.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

1.4 Cookies can be used by web servers to identity and track users as they navigate different pages on a website and identify users returning to a website.


2. Our cookies

2.1 We use both session and persistent cookies on our website.

2.2 The purposes for which they are used, are set out below:

  1. recognise a computer when a user visits the website
  2. track users as they navigate the website
  3. improve the website's usability
  4. analyse the use of the website
  5. administer the website
  6. prevent fraud and improve the security of the website
  7. personalise the website for each user;

3. Analytics cookies

3.1 We use Google Analytics, to analyse the use of our website.

3.2 Our analytics service providers generates statistical and other information about website use by means of cookies.

3.3 The analytics cookies used by our website currently have the following names: _ga, _gat

3.4 The information generated relating to our website is used to create reports about the use of our website.

3.5 Our analytics service provider's privacy policy is available at: http://www.google.com/policies/privacy.


4. Blocking cookies

4.1 Most browsers allow you to refuse to accept cookies; for example:

  1. in Internet Explorer (version 10) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";
  2. in Firefox (version 24) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and
  3. in Chrome (version 29), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

4.2 Blocking all cookies will have a negative impact upon the usability of many websites.

4.3 If you block cookies, you will not be able to use all the features on our website.


5. Deleting cookies

5.1 You can delete cookies already stored on your computer; for example:

  1. in Internet Explorer (version 10), you must manually delete cookie files (you can find instructions for doing so at http://support.microsoft.com/kb/278835);
  2. in Firefox (version 24), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history", clicking "Show Cookies", and then clicking "Remove All Cookies"; and
  3. in Chrome (version 29), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Delete cookies and other site and plug-in data" before clicking "Clear browsing data".

5.2 Deleting cookies will have a negative impact on the usability of many websites.

5.3 If you delete cookies, you will not be able to use all the features on our website.


Part 3: Our details

1. Our details

1.1 This website is owned and operated by File Invite Limited.

1.2 We are a registered company in New Zealand with company registration number 4429222.

1.3 Our registered office and principal place of business is at 669 Great South Rd, Penrose, Auckland, New Zealand.

1.3 Our registered postal address is PO Box 12018, Penrose, Auckland 1642, New Zealand.

1.4 You can contact us by writing to the postal address given above, by using our website contact form or by telephone on +6499723040.

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